ESN Leuven board description & recruitment info 2026-27
1. Application & election procedure
Applying for a position on the ESN Leuven Board follows a structured process consisting of application, interview, and election. To ensure your candidacy is valid and considered, please carefully follow the guidelines and deadlines outlined below.
Candidates must submit a motivation letter and a CV explaining their interest in a specific position within ESN Leuven. These documents must be sent to the Board of Directors via bod@esnleuven.be before the application deadline.
After submitting your application, you will be invited for an interview. Each candidate must complete an interview with a panel consisting of at least two members, typically including one member of the Board of Directors and the previous board member of the position you are applying for.
The official elections will take place during a General Meeting. During this meeting, each candidate will give a short presentation (maximum five minutes) to introduce themselves and pitch their ideas for the upcoming year. Afterward, voting members will have the opportunity to ask questions, either publicly or anonymously.
If not all positions are filled during the first General Meeting, additional application rounds and elections may be organised at a later stage.
Note that this is a volunteering position.
📌 Key Deadlines
- No elections are currently planned, follow us on Instagram to stay updated when the next round is announced!
2. General expectations
Are you willing to help international students find their way in a new city and do you want to have a real impact on the quality of our activities? Then a board position is what you need to go for!
As a board member in ESN Leuven you will be part of the Daily Board. Regardless of specific responsibilities, all board members contribute to the overall functioning of ESN Leuven. Flexibility, teamwork, and engagement are essential.
Shared Responsibilities
- Attend and support events
- Participate in office shifts
- Handle unexpected tasks
- Collaborate across roles
These positions are voluntary and therefore unpaid — but that definitely doesn’t mean you get nothing in return. Quite the opposite!
Being a board member at the ESN Leuven gives you the chance to grow far beyond the typical student experience. You become part of a huge international network, building friendships and connections across countries. You gain real leadership experience through managing teams, projects, and events. It’s a hands-on way to develop skills like communication, organisation, and decision-making. You have the opportunity to attend trainings, conferences, and international events within the network. At the same time, you actively contribute to improving the experience of international students in Leuven. It also strengthens your CV and improves your employability.
And yes, you create unforgettable memories along the way.
3. Facilitative Functions
President
About the position
The President is the central coordinator and final point of responsibility within ESN Leuven. This role ensures that the organisation runs smoothly on a daily basis while also keeping a long-term strategic vision in mind. The President acts as the main representative externally and as the internal leader who aligns all board members, ensuring everyone works toward shared goals.
Your Responsibilities
- Represent ESN Leuven to external stakeholders (universities, partners, ESN Belgium, ESN International)
- Expected to be present at events and key moments
- Chairs and prepares weekly board meetings
- Oversees operations and financial sustainability
- Supports and supervises board members in their roles
- Steps in when responsibilities are not fulfilled
- Maintains alignment between different functions and projects
- Maintains overview of planning, calendar, and priorities
You are…
- Responsible
- Proactive
- Flexible
- A problem solver
- Social and positive minded
Does this position sound like something for you? Do not hesitate and send your motivation letter and resume to bod@esnleuven.be. We are looking forward to getting to know you!
Vice-President
About the position
The Vice President is the internal backbone of the organisation, focusing on people, structure, and continuity. While the President looks outward and maintains the big picture, the Vice President ensures that the internal functioning of the team is strong, organised, and sustainable.
Your Responsibilities
- Recruitment and onboarding of new volunteers and workgroup members.
- Organise internal bonding and teambuilding activities for the board and volunteers
- In your role, you will replace the president when necessary
- Ensure a positive and structured volunteer experience
- Monitor workgroups and supports their functioning
- Identify and resolves internal issues in collaboration with the President
- Maintain long-term relationships with former members and organises alumni engagement activities
You are…
- Caring
- A team player
- Creative
- Open minded and easy to interact with
- Responsible
Does this position sound like something for you? Do not hesitate and send your motivation letter and resume to bod@esnleuven.be. We are looking forward to getting to know you!
4. Event Functions
Social Events Coordinator (shared position)
About the position
The Social Events Coordinator, is responsible for the organisation and operational leadership of a wide range of social events, with a particular focus on nightlife in Leuven (parties & cantus). This is a shared position, meaning you will work closely together with another coordinator to plan, organise, and execute events. During your events, you have a strong focus on the social aspect and create a place where people can meet each other easily.
Your Responsibilities
- Responsible for organising and leading cantus and parties
- Plan, organise, and execute a variety of other social events (e.g. game nights, cocktail night, beerpong)
- Have the opportunity to learn how to lead a cantus
- Coordinate and coach a workgroup
- Work closely with your co-coordinator to divide tasks, align planning, and support each other
You are…
- Social
- Motivated
- A team leader
- Creative
- Well organised
Does this position sound like something for you? Do not hesitate and send your motivation letter and resume to bod@esnleuven.be. We are looking forward to getting to know you!